Agreement/Jurisdiction: The person(s) whose signature(s) appear on this contract, known as “Client”, agree that Ryan Littlefield, known as “Videographer/Photographer”, shall provide services to film their wedding and related events to the best of her abilities, in the manner described in this document. This is a binding contract which incorporates the entire understanding of the parties, and any modifications must be in writing, signed by both parties, and physically attached to the original agreement. The laws of the State of Texas shall govern this contract, and any resulting arbitration shall take place within Tarrant County, Texas. Client assumes responsibility for all collection costs and legal fees incurred by Videographer/Photographer should enforcement of this contract become necessary. In the event that any part of this Agreement is found to be invalid or unenforceable, the remainder of this Agreement shall remain valid and enforceable. Any failure by one or both parties to enforce a provision of this Agreement shall not constitute a waiver of any other portion or provision of this agreement.
Retainer and Payment: Client shall reserve the time and date of services by signing and returning this contract along with a non-refundable, non-transferable reservation retainer equal to 25% of the total videography fee. No date is reserved until the contract and retainer are received. The balance due for the videography/photography services must be paid in full no less than 30 days before the event date. In the event Client fails to remit payment as specified, the Videographer/Photographer shall have the right to immediately terminate this Agreement with no further obligation, retain any monies already paid, and not attend this event. Unless the contract is canceled, the retainer fee shall be applied to the fee total.
Cancellation: If for any reason Client cancels this contract before the wedding date, Videographer/Photographer will keep the retainer. Cancellation must be made in writing, signed by the contracted party, and sent via Certified Mail by the United States Post Office. If Client fails to supply written cancellation as specified before the wedding date or cancels within 30 days of the wedding date, Client shall be required to pay the full balance due.
Reschedule: In the event that Client reschedules the event and videographer/photographer is able to rebook the original wedding date, Client will receive credit for all monies already paid. A new contract may be required. The new package price will reflect pricing in effect when the date change occurs. In the event that Client reschedules the event and videographer/photographer is not able to rebook the original wedding date, Client forfeits the retainer but will receive a credit for all other monies paid. Credit may be applied to event coverage within one year of original date provided videographer is available.
Liability: If videographer/photographer or his team is unable to perform any or all of the duties herein for any reason, including but not limited to, fire, transportation problems, acts of God, accident, illness, or technical problems, and if she cannot provide another competent professional, all money received by videographer, minus expenses, will be returned to Client, and videographer shall have no further liability with respect to this agreement. This limitation of liability also applies to any loss/damage of film or failure to deliver video for any reason. Liability for a partial loss of video shall be pro-rated based on the percentage of total. The sole remedy for any actions or claims shall be limited to a refund whose total amount cannot exceed the total monies paid by Client under this Agreement during the time preceding the date on which such liability arises.
Digital Download: Upon receipt of digital download, Client accepts all responsibility for archiving and protecting the video. Videographer/photographer does not permanently archive video files. Videographer/photographer is not responsible for the lifespan of any digital media provided or for any future changes in digital technology or media readers that might result in an inability to read digital files provided. It is Client’s responsibility to make sure that digital files are copied to new media as required.
Responsibilities: Unless agreed upon in advance, Ryan Littlefield shall be the exclusive videographer/photographer retained for the event. Videographer/Photographer may bring one assistant at his discretion. Photographers and other vendors as well as semi- professional photographers must not obstruct or interfere with the official videography/Photography. Event guests may take photos, but it is the responsibility of Client to prevent family and friends from interfering with videographer/photographers duties. Videographer/Photographer is not responsible for compromised coverage due to causes beyond her control such as other people’s camera or flash, the lateness of the bride, groom, family members and bridal party members or other principles, weather conditions, schedule complications, rendering of decorations, or restrictions of the venues or officiate. Videographer/Photographer is not responsible for existing backgrounds or lighting conditions which may negatively impact or restrict the video/photo coverage. Client agrees to confirm the schedule one-week prior to the event and to send the videographer/photographer a copy of the invitation prior to the event. Notification of any changes in schedule or location must be made in a timely manner. Changes can be made by phone with a follow-up email for documentation. If email is sent, confirmation of receipt must be obtained.
Harassment: Ensuring the appropriate behavior of all guests and other persons at the wedding and other events covered by videographer/photographer shall be the responsibility of Client. In the event videographer/photographer or his employee experiences any inappropriate, threatening, hostile or offensive behavior from any guest or other person at the wedding or other event (including, but not limited to, unwelcome sexual advances and verbal or physical conduct of a sexual nature) then the following process shall be followed: first offense: a verbal warning will be issued to a family member of the client; second offense: the offending person will be required to leave the wedding or event; third offense: Videographer/photographer will end wedding coverage immediately and leave the event, videographer/photographer shall be entitled to retain all monies paid hereunder and client agrees to relieve and hold videographer/photographer harmless as a result of incomplete wedding or event coverage.
Coverage: Videographer/photographer will provide coverage for the dates, locations and continuous hours specified in this Agreement. Additional travel or coverage hours may be added by agreement on the wedding day and must be paid in full before any video/photo or products are released to the Client. Every reasonable effort will be made to take requested shots, but no specific pose or photograph can be promised. Any lists supplied will be used for organizational purposes only. Images determined by the photographer to be substandard or duplicated may be edited out. The videographer/photographer will use his professional judgment and sole discretion to select which videos/photos to deliver. Such selection shall constitute all images that will be made available to Client.
Image Processing/Printing: Unless agreed upon prior to any editing work, high-resolution video may contain a mixture of color, black and white, and selective color images. An alternately colored version of a video/photograph may be purchased at the current rate. Limited color correction and/or retouching are included at Videographer/photographer discretion. Client may request further changes for an additional charge.
Model Release: This contract serves as a model release giving the Videographer/Photographer the irrevocable right to use the film in all forms and in all media and in all manners, without any restriction as to changes or alterations, for advertising, trade, promotion, exhibition, or any other lawful purposes. The videographer/ can grant use of the film to third parties and all compensation for use and credit for the images remain the property of Littlefield Productions. Client waives any right to inspect or approve the video(s), finished version(s) incorporating the video(s), or the use to which it may be applied, including written copy that may be created and appear in connection therewith. This release is binding on the Client, their legal representatives, heirs, and assigns.
Copyright: All videos/photos taken by Littlefield Productions are his property, will remain his property and are protected by United States Copyright Laws (USC Title 17). Client hereby waives any claims for ownership, income, editorial control and use of the images. Violators of this federal law will be subject to its civil and criminal penalties.